The PJ (poor joke) above might no longer remain a PJ if banana peel is replaced by a typical problematic situation one encounters in daily routine. The question remains unanswered then: Why do some people find it difficult to act beyond cure? They do think 'Prevention is The Best Cure' though! I was no different from them! But now my journey is gathering speed, hopefully in the direction that the blog is supposed to drive towards. Checkout my other blogs and work at http://www.worldOFkaizen.com/
Showing posts with label Prevent errors. Show all posts
Showing posts with label Prevent errors. Show all posts

Wednesday, 1 February 2017

Water Matter

Study the two videos attached!

What do they suggest?

One of the videos shows the amount of water that goes down the drain (rather gets wasted) in a single flush stroke.

The other one shows the wastage of water is reduced considerably.

The latter was a case of handling the lever consciously to release it early enough so that only needed amount of water is used.
Sometimes it's a case of wrong setting or lack of maintenance, both resulting in the lever getting stuck. See picture-1.

In any case, human is to err!
The error however results into defective output and hence it produces waste.

But then what can one do?

See picture-2. This one is a mistake-proof (called as Poka-Yoke Kaizen in Japanese industry!) design of the flush tank.

It has two levers side by side: one for economy flushing and the other for normal flushing. The user needs to choose the right one consciously of course! Another opportunity for Poka-Yoke that is!

It's good to eliminate defects and waste early enough at initial or design stage itself. That's why this pillar of TPM (total productive maintenance) is also called as 'early equipment management' or 'initial flow control' (IFC).

It's the job of everybody to think, workout and feed their ideas about probable failure modes (FMEA, failure mode and effect analysis) so that corresponding Kaizen solutions can be incorporated at design stage itself.

The objective is to make the offering easier, faster, and less costly to make it and service it as well. In fact the design should, as far as possible, be maintenance free during the life-cycle of the offering; the concept called life-cycle-cost.

Can the change advance from thoughts stage to action now?




Read a few relevant blogposts hereunder:

Change is a hearty game!
Rise-n-Fall in the Rain-Fall 
Take Habits For A Ride 
Can-changing-thoughts-change-a-nation
Do you exercise your choice meaningfully
Not-Soon, Says Monsoon
Rise-n-Fall in the Rain-Fall   

Monday, 17 November 2014

Old-Problems, New-Reasons !

There is a vast difference between the two phrases; 
One; Old-Problems-New-Reasons and, 
Two; Old-Problems-Old-Causes or Old-Problems-New-Causes.

Former reflects upon the attitude towards solving problems
The latter pertains to the approach towards solving problems.

Same pothole on same footpath, same time of the day, but on a different day ... a different pedestrian falls and gets injured! 

Same municipal officer gives a different reason for the same (fall in the pothole) problem instead of uprooting its causes! This reflects upon the attitude towards solving problems

Take another recurring problem: 
Bottleneck due to garbage thrown around the same spot (Gemba) on road causing traffic jam almost every day. 

'Crying' people, both the affected (customers) as well as the problem-solvers (from supplier-side), react with different excuses in order to 'reason out' the same old problem although it recurs due to same old causes.

Problem-solvers with positive approach, instead, dive deep in order to objectively analyse and quickly act upon the corresponding findings. They don't rest until they find out the causes of the recurrence of old causes or occurrence of new causes, if any. 

They ask 'why' the cause recurred .. 'why' it got repeated. 

They do this why-why until the root causes are unearthed and eliminated. This approach is about taking a corrective action, which is supposed to prevent recurrence of the problem. 

Preventive approach to dive deep into locating additional opportunities elsewhere in order to prevent occurrence itself of similar problems due to similar causes is called as proactivity! Problem-solvers with positive attitude and proactive approach do this!

Presumption in the latter exercise is that the proactivity of previous researchers might have had limitations in adequately predicting occurrence of the problems, the failure modes thereof as well as possible errors.

Both the proactive and preventive approaches warrant the problem solvers: One, to be time bound in executing appropriate actions and two, to review them in order to prevent those causes from recurring by installing error-proof (Pokayoke Kaizen) mechanisms; both with a sense of urgency!

Isn't it good then not to be among the people giving New-Reasons for Old-Problems with Old-Causes: the Foolish Behaviour quadrant!


Also read a few relevant blogposts hereunder:

Prevention: The Best Cure! ... Is it really so?
Treat Root-causes, Not Symptoms !
When Safety Becomes Sorry 
Drove To Hell ... Almost !  
WOW Work-Culture: By Telling or Selling 
Take Habits For A Ride 
How Many Times Do You Wash Hands
In a Problem?: No Problem ! Dwell A While !!
Part-1
In-big-problem? Wear-hats-to-solve-it! Part-2
How To Make A Difference
Big-Be Or Bug-Be !
A Ride To Hell
Make checklists your friends
Nauseous Communication Gaps
Do You Cleanup-After-Crisis
Raam or Krishna-Shyam: Tell me Hey Raam!
Will It Work Here
That's How Morons Work
You seem Reasonable if you appear Un-reasonable
Smart-Moron Who Breaks Your Glass 
Wish To Be Planet-Friendly?: Save! 
Waste-to-eat-sea-to-drink
Don't Save Water on Holi-day
Be Shame-less Or Water-less

Wednesday, 20 August 2014

Talent-Is-Latent: Enable It!

Business of the company that I went to assess was driven by research and development (R&D), high obsolescence of products and uniquely varying needs of customers.

High customisation was the order of the day. That in turn called for high level of customer contact and listening skills in order to capture voice of customer (VOC) precisely. This obviously calls for leadership skills to get it made in-house and get delivered before competition could do.

The need may appear unique to the company. But this in fact is the order of the day for most suppliers given the ever dynamic market place characterised by VUCA¹ and high level of competition.

While CEO of the company was keen to improve business processes to help retain their position externally, simultaneous concern was about 'attrition' he had been facing. Recently 'bought' talent also left, he complained.

Won't the training go waste under such circumstances, he feared.

Between the trained people leaving and untrained ones living (with you) for ever with their errors to annoy you, what is better?

Education, training and coaching builds people. Between 'Building' relevant skills captively versus installing 'Bought' skills as a foreign particle, what is preferable?

Companies need to understand that building pipelines of people is no less important alongside building the pipelines of products. In fact the former should be their prime agenda.

Why do people quit?
Especially those with high aspirations definitely do.

In fact, those without aspirations too move in absence of a conducive environment to hold them back. One of the major reasons of the other party leaving is indifferent treatment be it to people in general or to a customer in particular. 

So one of the most important portfolios of the CEO is not to leave HRD² to HR-D (HR-Department). Instead, creating culture that 'compels' people to stay back should be her hands-on agenda driven personally.

One can't ignore the fact that even seemingly dumb people have intelligence, so-called average though. It usually stays latent or dormant until challenged.

Leaving aside their own ego, superiors just need to facilitate unleashing it by making them feel confident and help them to realise their self-worth. They just need to be given an opportunity and a platform to shine. This can be done by encouraging them to express their thoughts, experiment corresponding changes in their work area without fear-of-failure.

It's a process of enabling³ people.

Once done, latent talent can be seen flowering and flowing-in smoothly. The pipeline of HRD can be seen getting 'built' that not only ensures employee retention but also creates a pull.

How to enable³ people?

First of all collect (Not Buy!) people who have fire-in-their-belly although with not-very-high aspirations and high-qualifications. Then enable³ them step-by-step. 

Step-1. Establish your credibility by demonstrating your actions on what you speak.

Step-2. Explain your expectations from them. Communicate your urgency and seriousness through complimentary evidences.

Step-3. Educate, train and coach them.

Education is to help them acquire goal specific knowledge.
Training is to help them acquire goal specific and industry-relevant, organisation-specific skills.
Coaching is to help them on 'Do-Why' and 'Do-How' in order to apply the knowledge and skills to enthusiastically achieve the goals of common good.

Step-4. Encourage, inspire & motivate to keep them engaged in the process. Give them a platform to showcase their talent and to shine.

Step-5. Empower them: Give them freedom-within-a-framework to experiment without fear of failures.

Step-6. Ennoble, means dignify them with high respect. Recognize & reward their achievements by actively listening to their efforts.

Step-7. Repeat the enablement cycle to take up higher challenges.

'Building' people rather than 'Buying' them is in a true sense creating a learning organisation as companies like Toyota do. It's their company level strategy driven by the top rather than merely a HRD² strategy left to the HR-D.

Footnotes:
1. VUCA: Volatile, Uncertain, Complex, Ambiguous. A term of military origin that represents warfare environment.
2. HRD: Human Resource Development.
3. Model 7-E© from Book "How To Enable A Change Process? Start-From-Self". Author: Shyam Talawadekar.

Also read a few relevant blogposts hereunder: Please do consider leaving a comment or sharing this post.

Taken-For-Granted ? You Deserve It !!
Strategise To Achieve Targets Daily
Does recognition really matter
IQ-EQ-or-SQ: What-is-more-important?
Do you know a Best-Career-Plan
Take your career in fast lane!
Succession-Plans In Fast Lane! 
Treat Root-causes, Not Symptoms !
Nauseous Communication Gaps
Do You Cleanup-After-Crisis
Raam or Krishna-Shyam: Tell me Hey Raam!
Will It Work Here
Some Moron ! Some Great !!!  
That's How Morons Work
You seem Reasonable if you appear Un-reasonable
Smart-Moron Who Breaks Your Glass 
WOW Work-Culture: By Telling or Selling
Suggestions On-Sale, None-To-Buy
Can-changing-thoughts-change-a-nation
Ridiculous Poison-culture versus Maverick Kaizen-culture
Tolerate Once, Twice, Thrice?
Make checklists your friends 
Make It Simpler, Rest Will Follow
How To Make A Difference
Big-Be Or Bug-Be !
A customer gets what s/he deserves: Shoddy Quality!
Listen to iceberg of VOC to acquire customers

Sunday, 16 March 2014

Treat Root-causes, Not Symptoms !

"Green tax of Rs 20 crore in kitty, but pollution in Thane remains high!"

This news that I read while sipping tea after a long drive of over 100 kilometers across Mumbai and Thane, reinforced writing this blogpost and its title.

Actually I had already begun to write this blogpost on studying various signals over a few days. Only some of them had 5...4...3...2...1... 'Second-tickers' that indicate time in 'seconds' the next signal would show up. 

More than half of almost a hundred signals that I studied didn't have 'ticking countdown timers' nor were they visible except to the first row of vehicles.

Purpose of the 'ticking' is to provide transparency so that speeding vehicles could predict when to halt and stationary vehicles could 'start' their engines just-in-time. Former would prevent accidents. And both, the former and the latter, would save fuel as well as pollution by preventing idle running of engines.

So it's not necessarily the old vehicles that cause pollution. Attitude of drivers in spite of the infrastructure such as above (or the lack of it) also contribute their might. Even new vehicles holding 'pollution-in-control' certificate 'vomit pollution'. 

Causes may be many that need to be treated at root cause level. It's actually easy and less expensive to do so.

Lack of proper maintenance, for instance. 

Attitude of 'managing' to seek pollution certificate.

Fitting 'timers' at all signals or fitting them at visible level.

Marking an area at busy signals (as yellow box-1, 2, 3, say) that indicates those many vehicles within a maked box could pass through a given 'timer-setting' of the signal. So only one batch of vehicles within the yellow box-1 would pass within the fall of one signal. 

Vehicles within yellow box-2 need not race-to-chase since the timer-setting of signal-1 won't be adequate to get them cleared. See the idea in sketch. 



The denomination of the boxes can be standardized in steps equivalent to the units of signal-time so that signal time can be adjusted as per demand. This is equivalent to a 'pitch' in 'just-in-time' or 'lean' operations that bring in visibility. Thereby it will reduce costs such as fuel consumption and pollution in case of traffic.

Installing proper signboards and indicators. In absence of that, many a time a driver ends up getting stuck on signals while he could have easily taken a couple of flyovers to reach his destination without any waiting time. 

This is analogous to a 50-story building employing say four high-technology lifts: one each reserved for going upto 10th floor, upto 20th floor, upto 30th floor, and upto 40th floor respectively; but not having a few pennies worth signboards. A first time visitor might end up landing into a wrong lift and shuttling among lifts and floors. Murphy's law usually takes over in such cases!

Tackling habits of people pressing switches of all the lifts at a time without reading signboards if at all they are readable, is another story of course! 

Shear waste of energy! Many a time road-signs are hidden behind political hoardings full of birthday wishes. 

In short, root cause of pollution is the wasteful human-activity that adds costs rather than value. 

Unless there is a reward mechanism to recognise all those stakeholders who involve themselves in finding out non-value-activities, merely punishing at symptomatic level is not going to be of much help. 

Authorities must listen to their voice on their real time difficulties. Leaders need to go to corresponding workplace (Gemba) in real time (Genjitsu) in order to do so so that they can see the difficulties themselves. They must treat those difficulties at root cause levels rather than merely giving first-aids to symptoms.

In absence of doing so, many more 'crores' might get collected as 'pollution tax' in kitty, but abnormality levels will remain high in multiples of hundreds!'

Also read a few relevant blogposts hereunder:

Wednesday, 12 June 2013

Tolerate Once, Twice, Thrice?


Recently I came across a spiritual article on Tolerance that referred to UNESCO's definition: "Tolerance is respect, acceptance and appreciation of the rich diversity of our world's cultures, our forms of expression and ways of being human. It is fostered by knowledge, openness, communication, and freedom of thought, conscience and belief. Tolerance is harmony in difference."

Sometimes it appears difficult to practice some spiritual prescriptions such as above. Such sane characteristics typical of epic-character 'Rama' become impractical especially while dealing with insane 'Kaansaa's kind black behaviors. So I dug into UNESCO's definition further knowing very well that I am too small a fly in front of spiritual Gurus and UNESCO's definition as well that went on to say that, "Tolerance is the responsibility that upholds human rights, pluralism (including cultural pluralism), democracy and the rule of law."

On seeing reference to "the rule of law" in the definition, I was a bit relieved.

How long does one tolerate a given abnormal situation or an abnormal behavior, be it that of self or that of others?

Once, Twice, Thrice? How many times? Everyone faces this dilemma some time or the other.

Epic character Rama in you may tolerate abnormal behaviors limitlessly. However another epic character Krishna 'directed me' to devise my own method to make a judgement.

In any given situation there may be an involvement of man, machine (equipment), material, method (a standard, a process or a procedure to perform act/s) in a typical work environment.

Anything going wrong in any one of these ingredients individually or collectively may create an undesired or a mistakeful outcome that one refers to  as an abnormal situation. It's like an undesired, out-of-tune, out-of-beat, noise instead music getting produced in an orchestra.

The undesired outcome may be due to a collection of mistakes. Role of 'music director' of the situation is to track and trace such mistakes in order to  'orchestrate' prevention of those for producing desired effect in future.

So as a student of Kaizen-school-of-thoughts, in order to prevent making wrong judgement while studying an undesired situation, I identified three categories of mistakes.

1/ Inadvertent mistakes
2/ Careless mistakes
3/ Criminal mistakes

An inadvertent mistake is unintentional. It's not done on purpose. It might just  happen as a result of missing consciousness of one's own mistake or that of others. It is like falling in a given pit or a pot-hole on road for the first time. The cause may be inattention while talking on cell phone. Or it may be that  someone else being on wrong side forced the victim on right (correct) side to suffer.

A careless mistake happens due to missing concern or worry about consequences of a mistake. It might occur as a result of not giving sufficient attention or thought, especially concerning it's avoidance or harm therefrom. It is like falling in a pit second time while talking on cell phone. Mostly fools fall in this category.

A criminal mistake is the one that recurs due to recurring carelessness. It's criminal since there is a resistance to learn from past mistakes. It's criminal if it's done intentionally. In most cases, the criminal himself may not fall but surely makes fellow-beings fall and, if not arrested, repeatedly so. In fact, he ends up pushing them and at times pushing community itself into crises.

Inadvertent and careless mistakes are relatively easy to tackle. But criminal mistakes are the most difficult ones to tackle because they are more to do with wrong intentions and criminal mindsets deployed by-design.

So coming back to the question, "How long does one tolerate a given abnormal behavior?" is like asking "How long does one tolerate mistakes of self or of others? How many times: Once, Twice, Thrice?"

My method is:

1/ Tolerate a mistake one-time while it's Inadvertent. Invest in training and putting Kaizen efforts on errors thus revealed in order to make the process mistake-proof. Establish complimentary SOPs (standard-operating-procedures), rules and regulations to prevent deterioration of the mistake-proof level attained.

2/ May tolerate a mistake second time while it's at Careless-stage. Put in training, Kaizen efforts and complimentary rules & regulations by revisiting the mistakes in order to make the process mistake-proof.

This way the chances are that inadvertent and careless mistakes may get prevented from getting matured into criminal ones especially that concerned with safety, dignity and rightful rights at personal level as also concerned with rightful common goals.

3/ So having given opportunity for structured learning and that of tolerating mistakes once or twice, tolerating it the third-time is being criminal on the part of the tolerates or the orchestrator himself apart from tolerating the so-called criminal making mistake. Because in that case it's the orchestrator who allows a small-mistake to grow into a crime or a crisis or a disaster.

Having established that a mistake falls in criminal-category, it should be dealt with with a sense-of-urgency.

Apart from enforcing rules & regulations used to deal with criminals while 'dealing with criminal mistakes', great leaders deal with 'causes of such intentional behaviors'. Like wrong intentioned poor leaders they don't corner the people making mistakes. That's a separate topic to be dealt with some other time on investing time and efforts in 'behavior-modulation' of the people concerned.

Saturday, 20 April 2013

A customer gets what s/he deserves: Shoddy Quality!

A Customer Complaint made to a reputed taxi service in Mumbai was: 

1/ The taxi booked was not found until few minutes after the appointed time. So the driver was called (by customer) to find out his 'whereabouts'.

Taxi was found to be parked away on road. The driver refused to go to customer's colony when requested. He threatened to go away if the customer did not go where the taxi was parked.

2/ Nor had he informed his arrival although he said that he had. In fact, customer called him up a few minutes after 'no-show'. Attached screen-shot of the customer's cell shows 'outgoing' to driver's number but not incoming from his number.

3/ On telephone as well as in person, when the driver was asked 'why he did not come inside the colony' he arrogantly replied: "Our Taxi-Service-Provider gives too much importance to Customer. (In his vernacular language: "Ye Taxi-Service-waleney Customer ko aisa, implying 'chadhake', banaya hai''...and so on).

Supplier's response after over a week of registering the complaint was:

"Please accept my sincere apologies for the inconvenience caused to you."

Where does the above real-life practice fit into business principles?

How should, a service provider wanting to stay and flourish in business, look at a typical customer complaint?

The above transaction is a typical case-study of INDIFFERENCE that should be avoided at all the touch-points with all stakeholders especially with customers by both the front-liners as well as the rear-end officers. (Reference 'world of Kaizen' book).

What is a customer's rightful 'expect'ation after a typical complaint (that hardly 4% of the dissatisfied customers choose to make):

1/ First of all the first-aid so that s/he gets quick relief. (In addition, apology is anyway expected but it's of no use without the First-aid.)

2/ Right to know specific details of what exact action was taken to prevent the situation from occurring in future.

How does a typical supplier respond. What INDIFFERENCE do most suppliers engage into:

1/ First of all they deny the complaint then they defend.

2/ They express dry apology without taking preventive action. Such an apology is like rubbing the wound. (The taxi service in above case fell in this category.)

3/ They don't keep customer informed about specific details of what exact action (if at all) was taken to prevent the situation.

4/ They expect customers to forget service-errors s/he had faced during the year in lieu of a yearly-gift-packet and/or sweets. While the gift 'dry-of-emotions' reinforces their vow to quit, most customers shamelessly accept it in exchange of an unexpressed abuse (to the supplier).

Funnily, a typical supplier doesn't mind recruiting a well-paid customer-care officer who is well-trained in handling an errate customer, and further training him in writing flowery letters so that 'issues' are taken 'care' of.

Result:  Customer continues the service provider only until s/he finds another option so that s/he can QUIT. Meanwhile, s/he plays the role of a devil-publicity-officer 'bad-mouth'ing the supplier's services among not less than a dozen prospective customers.

As someone says, it takes 10 times more money and efforts to acquire a new customer.

Isn't it wiser instead to invest this money in training associates on what the customer 'expects' rather than spending wastefully on reactively 'managing' the effects of indifference.

Should a customer bother about such 'small' issues?:

If s/he wants a change in such careless attitude, then yes!

S/he must play her small-bit-a-role though. Else, s/he should not blame suppliers for shoddy quality of service. S/he must help to get service-error out of the system which otherwise anyway will keep popping up above the carpet exactly when unwanted.

If and when it eventually does pop-up then the corresponding customer got what s/he deserved. Also s/he makes herself deserving to what s/he will get in future.

Monday, 18 March 2013

Waiting for a fall

Murphy's Law: The tile on foot-over-bridge is looking for an opportunity to fall on vehicle speeding underneath. 

Imagine the magnitude of probable damage in that case.

Is Cost of Poor Quality (CoPQ) resulting from potential failures such as above hidden in the picture affordable?

To elaborate on CoPQ concept and the APPROACH to solution over it, you may read Kaizen on Crisis Situations.

Sunday, 10 March 2013

Who comes first: Current customer or New customer?

Sometimes companies tend to forget remedying 'lost sales' in the 'current-market-current-product-current-customer' quadrant in their enthusiastic quest to get 'additional sales numbers' by trying to acquire new customers with new offering in current or new market.

It is like pouring in a pot from top that has a hole in the bottom.

I had two cellphone SIM-cards: one from company-A, the other from company-B.

After exercising 'mobile-portability-right' to switch over from company-B, I received not less than 8 calls from them. 

Half the calls received were from their marketing officer with an 'attractive' offer to switch over company-A SIM to (his own) company-B. Perhaps he was ignorant that I had surrendered my other (company-B) card due to their unsatisfactory service. Their market-intelligence' seemed to be smart though to have list of the competitor's clients.

Balance half calls were from their customer-care officer to find out why I had 'switched' from company-B. Calls were backed by an apology letter.

So on one hand marketing was busy working on acquiring new customers while customer-care department was making a failed attempt to 'retain' current one. On the other hand operations department seemed to complacently (mis-)handle existing customers inadvertently forcing them to quit.

No doubt that balancing the act of working on current and new/diversified offering, (for) current and new customers, and (in) current and new markets is really a complex and an intelligent process. 

But retaining a 'current customer' and hence 'current sales' is relatively a far easier and economically more viable strategy that should be perfected by plugging loopholes/deficiencies in services before applying 'Penetration', 'Product/market development', and 'Diversification' strategies.

While the 'current customer' provides cues for loopholes, the later strategies to acquire 'new customer' need at least 10 times more investment (in time, efforts and money) than the former. As a student, I had often felt disgusted when photocopier shop near my college used to keep my 200-pages running-order on hold intermittently in order to service a single-copy customer (jumping the queue).

The former strategy is a play in current known-terrain. A satisfied current customer is more likely to be a brand ambassador providing leads to prospective customers in new terrain (environment).

Doesn't a bird-in-hand need to be cared for before the two in the bush as goes the old saying?

Friday, 8 March 2013

Technology in-place, security dis-placed

The picture here-below tells a story.

Beautiful technology: the metal-detector!

People fight for it if it's not there.
"How can you improve if you don't invest", they complain.
No one around it to use it if it's (installed) there.

Can you imagine the magnitude of Cost of Poor Quality (CoPQ)? 
And the resulting cost of probable crisis that might erupt from potential failures hidden in the picture?

Yes, you may complete the story by answering questions that come to your mind on situations such as at the railway station in picture: 

The security guard was missing resulting in under use of the technology.

The detector itself was non-functional.

To elaborate on the CoPQ concept, you may read Kaizen on Crisis Situations - World Of Kaizen.

Boom-Barrier Boomed, Country-Doomed http://care-is-cure.blogspot.com/2013/12/boom-barrier-boomed-country-doomed.html 

Saturday, 2 March 2013

Customer or Custo-Mer?

That's what one is sometimes forced to say in Marathi: Custo-Mer.

Those who know Marathi (language of Maharashtra state in INDIA) know that  'Custo' (कष्ट), as it is pronounced in first part of the word customer, means 'donkey-like-efforts'. The second part 'Mer' (मर) pronunciation in Marathi means 'die'.

So, funny part of customer in colloquial language is: Custo-Mer (कष्ट-मर) is the one who is left to 'die' of his own 'donkey-efforts' in terms of endless followups to get a better service.

Most of us get such experience sometime or the other. Recently I reworked such 'efforts' like many others who were yet to receive their 'Aadhar-card' (a unique-identity-card for Indians), the card that is supposed to provide 'support' to the receiver (in terms of facilities yet to be fully known as of going to the press).

I had undergone through the entire procedure along-with necessary paperwork for 'Aadhar-card', 18-months ago on 13/08/2011 to be specific...Got the proof having done it.

Six of my family members 'enjoyed' a 'forced-leave' from 'work-day'. They stood in a long-queue that is typical of an  inefficient office to get certificates, cards, refunds, etc. 'Enjoyed' because theiIr website was full of entertainment in the form of fun-filled notifications on delays such as traffic-jams, system-failures, staff-shortage, etc.

All my family members received the card except me although going through the procedure bumper-to-bumper one-after-the-other.

I repeatedly checked 'status' of the card on department's website only to receive a message: "Sorry! we could not find Item Number in our System for this EID Number".

Since no one in their brick-n-mortar centers knew 'what to do in such cases', a couple of months ago I wrote to their HELPLINE 'help@uidai.gov.in' with all details for 'the needful'.

I  waited for a reply like waiting for a TOLL-FREE number attendant to answer back. Sometimes I wonder whether the auto-reply, toll-free, etc. kind of technologies are deliberately used to keep a customer away. Or may be waiting is due to staff on-line at both places were busy in attending people in queues at their brick-n-mortar centers. On-line or in-line,  in any case waiting is the common denominator. 

Today as though to compensate for an other extreme  experience (a 'satisfactory customer experience' that I had at other place) I had to stand in a long-queue at one of their brick-n-mortar 'Aadhar-card' centers to inquire my fate.

The girl at the center replied they might have lost the data. An example of how technology can be a 'boon' sometimes and can be a 'curse' sometimes!

She asked me to 'stand in a queue early morning at 7am' after 8-days so as to 'get a token and a date'... Then 'stand in a queue' again 'with token' on the given date alongwith papers for 'rework to get the card reissued. 

The question is why on-line systems do not work (in a country that teaches software to the world)?
Why can't they issue tokens on-line?
Why should the customers 'Mer' (die off extra eefforts) or why 'rework' of the suppliers forced upon them?

Of yes, I got the answer.

I was wrong in presuming myself to be a customer. Actually, I was a supplier of tax money to government. How can a supplier expect better treatment than this one. At most I was a Custo-Mer (कष्ट-मर).

So I nodded to the girl's suggestions agreeing to eagerly wait in their 'fun-filled queues'.

I hope the 'rework' does the 'work' this time.

25th September 2013 dawns! 

On reading the news that "Don't worry, Aadhaar is not mandatory for now" in DNA, I am back again on this blogpost after 5-months. 

In April, I had reworked the procedure as above to obtain the Adhaar-card second time. At the center I was told that the card will be delivered within a couple of weeks. On logging in to check status of my card, I got message on screen saying "Your card is under construction".

So the 'rework' department was yet to do work. While I kept my fingers crossed, I came across a few fuming tweets as in picture herebelow. 

With the "Don't worry" news in DNA, individually I may not be worried. But as an Indian the same news did worry me.

Because although with Aadhar-card, Indians seemed to be happy thinking they got Aadhar (support) Bangla-Paki infiltrators got nir-Aadhar (making availing of illegal benefits difficult to them). The news thus negated the latter. 

Where do we Indians look for Aadhar (support) now? Any tips? 

Thursday, 28 February 2013

That's how some business partnerships work


Take-care Take-care 
Free-pack could be a Curse-pack Dear customer
That you may murmur later

These Maiku (My Haiku) poetic lines got shaped while I was on a flight.
Seat pocket in front of me was stuffed with reading material and 'offers-on-board' for 'captive target market'.

Here is a picture of one of that about 'business partnerships' and that of an 'air-pillow' kind of pack received free-of-cost (courtesy a partner). It was a delight.

I photographed them both ignoring embarrassing look by my co-passenger. That's how I behave: an idiosyncratic fellow taking odd pictures such as around even a wash-basin, catching 'innovative styles' of someone blowing nose.

My so-called delight was short-lived as I found only four biscuits inside, against expectations that the inflated 'air-pillow' size pack seemed to raise. The innovative shape of the biscuits made them 'look bigger' that actually were 'smaller in weight'. 
The pack itself was a 'bag full of gas': A near-empty ppromise! 

Isn't it too much that a miser customer like me expects on a budget-airline. No wonder that the co-passenger was embarrassed.

Anyway, coming back to business of this blog-post, that's how some business partnerships work if not most.

The other day someone asked my opinion on an offer that came his way: "Indigo diesel available for 2.5 lacs. 2012-model."

I told him what an old car dealer often suggests. Price may be good but mechanic should check out engine condition. Check if it's an accident-car (changed-color remark on RC book is one clue); Kilometers ran (check if the dial is changed); Single-owner (and a known owner is good); Clear papers, etc.

My friend appeared insistent: "It is available from Maruti's second-hand dealer. So the offer should be reliable."

I shared with him my learning "from reliable sources" that there do exist 'partnerships' as a part of a typical 'business strategy'. Sometimes they are in the interest of customer. Sometimes they are Cozy-Nexus solely in the interest of the supply-chain itself as in following example:

- A typical 'second-hand-dealer' (let's call him a SCD), for instance, has an arm's length connection with a 'new-car-dealer' (let's call him a NCD) who makes an 'exchange offer'.
- NCD sends a valuer of SCD while offering a test-drive of a new vehicle.
- After exchange-deal is through, the SCD takes away old car and sells it on demand-supply criterion or with a mark-up of 30% margin whichever is higher. 
- So both the SCD as well as NCD do have vested interests in trying to push through the respective deals. Rightly so for them although not for customer! They are in business!!

In such cases the marketeer tends to oversell. But a prospective customer should behave business-like when s/he comes across an 'attractive-offer' like "Indigo diesel available for 2.5 lacs. 2012-model". After all her money is 'hard-earned'.  

The old-car dealer's suggestions referred earlier need to be viewed in light of this. That's also a reason why a single owner, a known owner as a direct-seller (without a middle-man) in-for a 'distress-sale' is more likely to be a good value-deal. Provided of course a reliable mechanic certifies condition even if it means paying his fees to inspect for 'some strings attached', if any.

Is it a value-deal then you need to ask every-time someone claims it to be a 'Unique-offer'?

Is it a value-deal when you go to buy biscuits that 'look-bigger'? or
Is it a short-term value on offer when so-called 'partners' offer you something FOC (free-of-cost) with a pack that looks disproportionately bigger? Are there any strings attached to the offer? or
Is it a value-deal when a telephone subscriber gets a movie-ticket free if s/he buys one on Tuesdays?
Is it a value-deal when you get 'Buy-2-Get-3' kind of free-offers?

Sometimes yes! Other-times no!!

Thursday, 14 February 2013

Make checklists your friends

For some reason I wanted to close savings account operated by three-joint-holders; me,  my wife and my son based more than 500 kilometers away from us.

Bank officer checked our account and advised that all the three holders must sign an account-closing form. Accordingly, my son collected a blank form locally and couriered it to me. We signed it and went to submit it to the bank.

The bank officer says: You should have closed the fixed deposits linked with the account before closing the savings account.

How can you expect customer to know this technical procedure?

"I am sorry madam, but I should have told you about this", apologizes the officer.

Damage is already done: rework, delay, etc.
Real apology could have been the officer going beyond first-aid that of giving additional form in above case.

Why can't people use simple checklists associated with a given step in a process or a procedure such as (titled) 'Checklist items to check before closing a savings account' in above case.

But yes! This is what happened in a leading private sector bank in India. In fact, the technology they already had with them could have been harnessed to create a mistake-proof pop-up (as a Pokayoke Kaizen as in Japanese-Management or rather The Toyota-Way to work). It should have reminded the user to 'check' the items in-lieu of the manual 'checklist' as above.

Why do people over-depend on their memory? Why can't they reserve it as a ram (in computer) for processing rather than to memorize?

Same was the case in a leading telephone company. The customer attendant asked me to wait because he didn't know exact details of the 'plan on offer'.

After 10-minutes waiting, a spiky-hair-styled man walked in, 'smelling' cigarette as he explained the plan without even looking at computer or a paper. "Leaflet stock-out" was the reply when asked.

He was touted as a 'memory-freak'. Perhaps he too seemed to enjoy it taking it as a pride.
A false pride seemed to got nurtured by himself or by people surrounding him at home or at work.

While writing this blogpost, a service mechanic from the above telephone company enters my home with 'smelling socks'. Had the smell been little stronger, I would have vomited if not fainted.


An excellent company would keep and train their visiting staff on a 'Do-Don't Checklist such as follows:

Before entering Indian homes 

Don't gate-crash. Take appointment and be on time (not in-time). 
Press door bell just once. Don't keep it pressed too long. 
Gently knock the door if bell is non-functional. Don't hammer it impatiently (treating it like a nail). 
Wear identity card and show it. 

Remove shoes. Remove smelling socks. 

Greet before entering.
Don't keep your bags, tools, etc. on furniture.
Take permission before sitting on sofa.

Actively and completely listen to customer complaints. 
Check if job is completed to the customer's satisfaction.

I would like to add visual-aids in support of checklists wherever possible & in particular in support of the last point above.

Visual-aids such as in picture depict certain principles that can be practised to benefit in various situations. A typical visual-aid might contain a sketch sequencing a job to be done in order to prevent forgetfulness or might color-code wires to be connected in order to prevent wrong connections or might provide PEEP slots in a frequent-travelers bag, etc.


When there is a Place-(SLOT)-for-Everything and if Everything-is-(NOT)-in-Place (PEEP), the empty SLOT, if any, reminds user of the 'missing things'. This idea is a part of Five-S (Seiton) practice for continual improvement.

At individual level, a person with a passion to excel (and wishing not to regret the result of forgetfulness later) would keep an individualized 'Do-Don't Checklist & visual-aids' on him as and when needed, be it while going to the market or while going to work or play. He does this although others may consider this as an idiosyncratic practice.

At individual level, a person with a passion to excel (and wishing not to regret the result of forgetfulness later) would keep an individualized 'Do-Don't Checklist on him as and when needed, be it while going to the market or while going to work or play.


Like an enemy, memory behaves funny exactly when you are in need 
Like a friend-in-need, checklists make you productive indeed

Also read a few relevant blogposts hereunder: Please do consider leaving a comment or sharing this post.

Aesthetics Spills-Over Function, Want Spills-Over Need (Part-1)
Aesthetics Spills-Over Function, Want Spills-Over Need (Part-2)
Do you exercise your choice meaningfully
What You See Isn't What's Made
You seem Reasonable if you appear Un-reasonable
Wish To Be Planet-Friendly?: Save! 
Suggestions On-Sale, None-To-Buy

Less With More And More Gets Sore

Yesterday, I was supposed to take a 9 a.m. fight on a leading airline. I was cutting it too fine to reach Mumbai airport after an overnight travel from Hospet.....

Tuesday, 22 January 2013

Do you keep curing your brand?


I requested telephone company to shift one of my landlines to my old house. It took one week for them to respond.

On 'the' day of shifting, I told their lineman about the instrument being defective: "Sometimes outgoing calls couldn't be made". As usual the reply was "instruments in short-supply". Having heard similar replies in past, I had installed a cordless anyway.

"I would appreciate if you please try (to test) a few from your go-down  You might get a good one in the dump there if I am lucky": without any expectations very politely I made a request to the govt employee.

Next day I was 'awestruck'. I saw the lineman in front of me with the instrument without any followup.

When did you last have a WOW experience like that?

For me it was 'one of it's kind delight' experienced over a past few months.

In a high-mistrust society, where "I will meet you at 9'O-clock" promise might mean 9 a.m. or 9 p.m. or whatever the '9' means to the parties concerned, there are more chances of you getting 'awfully struck' than 'awestruck with a WOW'.

Although spiritual person in you may look for a positive awe even in an awful experience, in practical business sense what does one expect: A product to perform to it's specifications just as one would expect a person to perform his duty and fulfill his promise.

In real life, past experience about a product or a person does stay in mind making one knowledgeable about what/who does or do not fulfill a promise consistently and reliably.

To me such an 'experience' full of intangible feelings and associations created along-with it's delivered-tangibles is the 'brand experience'. And corresponding 'expectations' created in the mind of customer that linger longer is the 'brand image'.

Conventionally, a brand is recognized by a bundle of it's tangibles and intangibles delivered consistently over a period of time. The American Marketing Association defines brand as a name, term, design, symbol, or any other feature that identifies one seller's good or service as distinct from those of other sellers ... A brand may identify one item, a family of items, or all items of that seller.

Companies do spend a lot of money and efforts on 'building a brand' but most of it on building it 'externally'. They spend a fortune on choosing 'right' name for the brand , an 'attractive' logo, 'look and feel' of the offering itself and that of the POS (point-of-sale) outfits.

Above all, apart from 'being' on multimedia and on eye-catching hoardings, etc., 'the brand ambassador as well as CEO' spends precious time on promoting it. Companies also ensure appointment of a consultant, a dedicated team, a marketing plan and budget for it.

Coming back to my experience in the telephone case, 'brand image of the person' who delivered telephone service appeared to be good at least on that particular day. Brand image of the telephone/service/company however was in general far below-standard. May be so because a system was not in place to make such 'good' experience repeatable in their day-to-day operations. In fact, the damage is so severe that it's beyond cure although it is still above water with gas-supply from 'motherly' government.

In short, with the help of marketing-efforts a brand may get born in the mind-space of a current and/or prospective customer. But in order that it 'lives (there) happily ever after', operations discipline plays a major role in maintaining it without which 'external marketing' to augment it's 'look and feel' stays superficial. Without improved-operations-combined-with-hearty-smile at each of it's touch-points in the process of delivery internal as well as external, it is like being indifferent to deliver customer's real needs, expectations on quality and differentiated experience.

I had not tried an augmented food-dish until the counter-boy at a fast-food-joint educated me on it the other day with a genuine smile. It was 'available' on the menu-card all these days. But it was not well-communicated. So it did not result into business due to ineffective communication. The dish did not go beyond staying on the shelf just as it did not go beyond at-most staying in the peripheral vision of the customer.

Marketing may move an offer to customer's mind-shelf but operations must move it off-the-shelf. Indifference by anyone in the chain thus is a sure way to 'kill a brand' each moment a customer is in 'touch' with it's unsatisfactory experience.

If you go by a finding that "every dissatisfied customer 'bad-mouths' a brand to at least ten prospective buyers", you will know for yourself whose speed will be higher; that of  the CEO promoting/building the brand or that of the dissatisfied customer destroying it.

Satisfying customer's eye-balls may bring him to water once but not often and surely not force him to drink it. Brand is not about 'showing' to his eye senses a couple of times & 'leaving' it at that. Brand is about 'leaving a lovely and lively experience pleasing customer's senses' and 'living it each-day-each-time throughout it's lifetime' at 'each of it's touch-points' right from the moment a prospective customer conceives a need and begins researching for purchase and then finally disposing it off post-it's-use.

I still remember the first Indian 3-D movie: Chotta-Chetan, for the snake that I felt 'touching' my feet forcing me to fearfully coil in the seat. Hundreds of other people in the theater wearing an embarrassed smile with special 3-D spectacles on them 'experienced' the same. Not only production and marketing of the film was excellent, but also the operations that perhaps blew an air-draft under the seat that created a lasting 'touch' effect. Anyway, the success was evident in terms of huge box office collection of around Rs 60 crore during 1984-85 and 50 crore on it's re-release (1998). The film that won President's Gold Medal created a no-disposal 'recall'.

Brand is about a customer feeling it, smelling-eating-drinking it, talking about it, dreaming it, and in-short breathing it with a lasting 'recall' as an advocate in front of other prospective customers.

Successful brand building is perhaps more about doing creative 'internal marketing' so that 'internal customers' as suppliers 'live it': smell-eat-drink it, feel it, talk about it, dream it. In fact, they even 'breath it' in terms of putting their 'heart and soul' while 'caring to make' the corresponding offering 'lovely and lively' for the external customers to truly experience it like done by the 3-D movie.

Branding is about 'Living' it, not 'Show'ing & 'Leaving' it at that!

Prevention: The Best Cure! ... Is it really so?


Can cigarette butts start (bush) fires?

A study at the University of Technology Sydney (UTS) provided solid proof. The laboratory trials found cigarette butts ignited the hay in 33% of cases under combination of a certain conditions: wind speed, fuel moisture and the degree of contact between the fuel bed and combustion area of the cigarette. During the survey, 426 cigarette butts were collected in a 60 square meter area.

Now can you say which one of such abandoned butts might contribute to 33% that cause fires?

Can dangerous road conditions cause accident-deaths?

Washington Post (dataflurry.com Jul 22nd 2009) published an estimate that over 22,000 of the 42,000 people that die each year in USA from automobile accidents (i.e. over 50% deaths) occur because of dangerous road conditions such as potholes, fading lane-line-markings, missing road-signs, and debris that gathers on roadways, hazardous highways, narrow roads, etc. Rest deaths are caused by driving under the influence of alcohol, speeding excessively, and even neglecting wearing a seat-belt.

Now can you say which one of those narrow roads or potholes (see picture) is a potential death trap?

Worldwide an estimated 200 to 300 million malaria infections occur each year with 2 to 3 million deaths. A person gets malaria from the bite of an infected female mosquito.

Now can one guard oneself from an infected female mosquito?

One may find it difficult to find answers to such questions as: Which female mosquito is infected? and Which one of those will bite? and Which one of those bites might cause malaria?

In other words, it is difficult to know which one or more of the typical abnormalities in daily life might strike you in the form of a crisis or a disaster and when so. What is most likely is 1-in-every-300-abnormalities of similar nature might strike you sometime if one goes by the '1-30-300 Safety-Maintenance-Pyramid' of Kaizen¹. And when it strikes, it does bring with it corresponding intangible as well as colossal tangible losses or costs called as 'Costs-of-Quality' in Kaizen¹ parlance.

In that case isn't it wiser to take more-care every-time one is confronted with 'signals' of such abnormalities in 'seed' stage?

- It may be a municipality possibly doubly-caring to look for causes of cracks before they turn into cracks that then graduate into moon-ly-craters. Expecting municipality to be prompt for the benefit of tax-paying customer sounds difficult though!
- It may be a driver/rider doubly-caring not to speed-up in order to prevent getting trapped into a crater.
- It may be a police strictly dealing with a 'No-Entry' violator or a petty thief. 
- It may be a caring mother/warden cautioning (although at the cost of sounding irritating) her child/ward of 'signals' or to look right-n-left for vehicles before crossing roads.
- It may be a caring mother serving 'boiled-water' for drinking or
- It may be a caring father ensuring actions such as 'no-open-gutters' or spraying mosquito repellent in/around house.

Isn't it wiser to take care of (recognise) those who take care of 'seeds' as above.

Wise are those who do and those who know 'when' to overlook 'which' of the 300-abnormalities and 'how'?

Overlooking does not mean ignoring the abnormalities. 'How' part is supposed to address the means i.e. to know 'what' care should be taken with 'how much' risk while overlooking the chosen ones. Sometimes decisions are needed to be taken with calculated² risks if facts and figures are available in time. It's like  making decisions by 'wearing a helmet'. Sometimes it's with ³judgmental-helmet particularly in emergencies.

In absence of being wiser, an over-confident fellow must get ready to 'fall again-n-again' like Mr-Foolhardy and keep endlessly hoping to get 'cured' of the resultant crisis under someone else's 'paid-intensive-care': The 'Costs-of-Quality' for self as well as for her customer in case of a business-delivery.

That's the theme under exploratory care of this blog: Prevention-Is-The-Best-Cure! Or Care-Is-The-Best-Cure!

Keeping fingers crossed hoping that the mission proceeds in right direction!


Footnote-1, Kaizen is the continual  improvement philosophy (or science or culture) that provides ways-&-means to manage both the prevention of crises as well as quick relief from crises. The ways-&-means are composed of a judicious balance of both the intrinsic motivation (typical eastern-approach) as well as extrinsic motivation such as carrot-&-stick (typical western-approach) where needed.

Footnote-2, FMEA is a Kaizen-tool that gives a calculated number to the risks called as Risk-Priority-Number (RPN).  

 Footnote-3,  For analytical and judgmental tools to make a decision refer, book "World-Of-Kaizen: A Total Quality Culture For Survival" Authored by Shyam Talawadekar.